What are Personnel Affairs Procedures?
Personnel procedures are a series of administrative processes that regulate and monitor all personnel rights, working conditions, legal requirements and individual information of an employee at the workplace. These procedures are of great importance in order to secure the rights of both the employer and the employee and to ensure compliance with labor laws.
Why Are Personnel Personnel Procedures Important?
Personnel procedures are one of the most important duties of a business's Human Resources (HR) department. Thanks to these procedures, all processes from the entry of employees to their exit from work are monitored and managed properly. At the same time, it is of critical importance in terms of fulfilling legal obligations, organizing the work environment and ensuring job security.
Good personnel management provides benefits such as not only legal compliance, but also increasing employee satisfaction, strengthening motivation and increasing work efficiency. When employees see that their rights are properly managed, they feel that they are working in a safe environment and this reinforces their commitment to the workplace.
Scope of Personnel Personnel Transactions:
Personnel transactions have a wide range and each process must be managed correctly. Here are the main steps of personnel transactions:
1. Creating a Personnel File
A personnel file is prepared for each employee. This file includes the employee's personal information, employment contract, employment notification, performance evaluation reports, leave and absence records, training documents and all documents related to termination procedures. Personnel files should be updated regularly and stored securely.
2. Entry and Exit Transactions
The start of employment procedures begins with the employee's registration in the personnel file, the creation of the SSI declaration and the issuance of a work permit. In addition, an employment contract is signed with the employee and the working conditions are determined.
The termination procedure is carried out in the event that the employee's employment contract is terminated. The exit procedures include the SGK exit notification, calculation of severance and notice compensations, issuance of a discharge letter for the employee who will leave the job, and preparation of a service certificate.
3. Insurance and Legal Notifications
Procedures such as employees' social security rights, insurance premium payments, and unemployment insurance should be carried out regularly. An SGK notification is given upon starting work and premium payments are made every month. In addition, legal notifications, tax declarations, and other mandatory procedures are carried out for employees.
4. Leave and Absence Management
All types of leave such as annual leave, sick report, excuse leave, and maternity leave should be followed within the scope of personnel personnel procedures. When employees take leave, the employer keeps a record of these leaves and checks the duration of the leave and manages them appropriately.
In addition, absenteeism is recorded and necessary measures are taken to prevent it from affecting the performance of employees.
5. Salary and Payment Procedures
Personnel procedures include the regular payment of salaries. The employees' gross salaries, income tax, insurance premiums, and other deductions are calculated and their net salaries are determined. As a result of this calculation, salaries are paid via payroll and employees are informed regularly.
6. Training and Performance Management
Various training programs are organized to support the professional development of employees. The personnel file includes the trainings received by each employee, seminars, and courses attended.
In addition, employees' success at work is measured with performance evaluation systems and various practices such as promotion, bonus or rewards are implemented based on this data.
7. Disciplinary and Warning Processes
Warning and disciplinary processes are initiated in case of employees' undisciplined behaviors or violations of the rules at work. Such transactions are also added to the personnel file and managed in accordance with legal rights.
Software Usage for Personnel Personnel Transactions:
Today, personnel transactions are generally managed more quickly and efficiently with software and digital systems. These software facilitate many transactions from payroll calculations to leave tracking. Human Resources departments provide more secure and accessible management by storing personnel information in digital environments. In addition, these software are quite effective in ensuring legal compliance and minimizing the risk of incorrect transactions.
Result:
Personnel transactions are a fundamental element for the sustainability of a business. They are transactions that must be managed carefully in order to fulfill both legal obligations and ensure employee satisfaction. Good personnel transaction management increases productivity in the workplace and secures the rights of employees. Therefore, employers and Human Resources departments should meticulously follow personnel transactions and be careful at every stage of the processes.